This page is an in-progress document containing policies and forms utilized by the barony for its financial processes. I have endeavored to include as much as I can think of but most likely have missed information.

If you have any questions or need clarification please contact me. Especially contact me if any of this information is inaccurate.

Baronial Exchequer Alasdair MacEogan (Bryan Hanson) 214-618-0181 steppesexchequer@gmail.com

Deputy Exchequer Honourable Lady Ekaterina "Katya" Iadorovna Kharlampieva (Karen Calhoun kmcalhou@garlandisd.net

 

The purpose of the financial committee is advice and oversight regarding the financial health of the barony. They approve the yearly and event operational budgets as well as any un-budgeted expenses as they come up.
They are also responsible for reviewing and publishing the baronial financial policy.
At any one time there are 5-7 members on the committee. Current members are:

• Dietrich von Greyssen (Seneschal)
• Katheryn Cunningghame (Baroness)
• Alasdair MacEogan (Exchequer)
• Robin of Gilwell (Member-at-Large)
• Francesca Laviana Sansovino (Member-at-Large)

If you have any issues you feel need to be brought before the committee please feel free to contact any or all of the members.

For reimbursement of approved expenses, please fill out the check request form and turn it and the original receipts to the exchequer. You can mail, email, fax (contact me for the number) or deliver it by hand, BUT you will not receive the check untill you turn in the receipts.

For a cash advance for approved expenses, please fill out the advance request form and turn it into the exchequer. Original receipts will need to be turned into the exchequer within 60 days from the date of the check.

Unapproved or non-budgeted expenses will need the approval of the financial committee before money can be reimbursed or advanced. Please write a proposal or fill out the expense approval form and submit it to the exchequer and seneschal. You will be alerted to the decision of the committee and at that point may follow the normal methods to request reimbursement or an advance.

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If you are running gate for an event please remember to fill out and get a check request and get it to the exchequer in time for the required signatures to be gotten on the check. A check can not be made out to cash so remember to have it written to the person responsible for getting the seed money to the event. Please review the following checklist of items you may need.

• seed money
• cash boxes
• gate sign-in sheets
• adult and minor waivers
• printed comp list
• receipt books
• envelopes for money drops
• plenty of extra pens
• paper for notes, etc.
• site/feast tokens
• gate handouts
• clipboards, notebooks
• calculator
• markers
• tape

The exchequer already has the cash boxes and some of the other supplies, but it is the responsibility of the gate coordinator to make sure they have everything that is required for the operation of gate and to make sure it is at site on time.